Job Code:                   Job03-PO-Dammam

Company:                   A Catering company in KSA    

Work Location:           Dammam, Saudi Arabia and/or East region 

Position:                      Administrative Officer    

Level:                          Supervision

Reporting to:              Country Operations Manager   

Starting Date:             December 2023  

 

QUALIFICATIONS

• Bachelor’s degree in Business Management, Secretarial, or any relevant field  

• Minimum 5 years of intermediate level of experience in administrative role.

• High proficiency in Microsoft Word, Excel, and PowerPoint and ERP solutions and procurement tools

• Filipina is preferred

• Transferable Visa

 

Email your updated CV to: careers@starsarl.com  with the Position as the Subject.  

 

ROLE

• Manage the physical office in terms of orderliness and cleanliness, equipment and office supplies, and overall maintenance.

• Handle office tasks such as manning the reception and telephone system, managing files, performing clerical duties, generating reports, arranging meetings and taking down minutes.

• Coordinate with country human resources to handle payroll and personnel databases

• Work with accounting departments to process invoices, make payments, and track receipts

• Ensure that office policies and procedures are adhered to at all times.

• Provide senior management real-time scheduling support by booking appointments, preparing spreadsheets or presentations and making calls.

• Make travel arrangements such as booking flights, cars, and making hotel and restaurant reservations.

• Anticipate the needs of others in order to ensure their seamless and positive experience.

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SKILLS

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Hard Skills:

• Organizational skills

• Adept in using business email system, such as Microsoft Outlook

• Can operate office equipment such as fax machines, copy machines, and phone systems

• Reports Generation and Document Preparation

• Excellent Communication skills

• Advanced MS Office applications

 

Soft Skills:

• Extreme attention to details

• Flexibility

• Independently motivated, with the ability to take on tasks and duties without immediate direction

• Resourcefulness   

• Strong sense of responsibility

• Ability to handle multiple tasks and duties simultaneously